Fractional CFO · Orange County & Nationwide

From Messy Books to Executive-Level Financial Control

Fractional CFO, controller, and QuickBooks bookkeeping services for growing businesses — from Orange County to clients nationwide. Financial modeling and executive dashboards built by a former CFO with 28 years of experience. Your business, run like a Fortune 500.

28
Years of financial leadership
~100
Businesses consulted
$25–50M
Companies led as head of finance
EXECUTIVE CONTROL CENTER
Live
FY2025 REVENUE
$13.5M
▲ 22.5% YoY
GROSS MARGIN
33.1%
Benchmark: 30–38%
EBITDA
$1.42M
▲ 10.5% margin
MONTHLY REVENUE — 2025
CASH POSITION
$985K
vs AP $2.70MMonitor
DSO / DPO
62d / 109d
Target: <45d⚠ Watch
Financial Modeling· Executive Dashboards· Fractional CFO· Bookkeeping & Cleanup· QuickBooks · Zoho · Zuora· Cash Flow Forecasting· KPI Reporting· Scenario Modeling· Month-End Close· ERP Implementation· Capital Raising Support· Financial Modeling· Executive Dashboards· Fractional CFO· Cash Flow Forecasting· KPI Reporting· Scenario Modeling· Month-End Close· ERP Implementation·
Team collaboration around financial data
Services

Three tiers of financial support — from clean books to CFO strategy

Every tier is built on the same foundation: accurate numbers you can trust, systems that scale, and reporting that actually informs decisions.

→Reconciliations
→Financial Reporting & Analysis
→Financial Modeling
→Data Analysis
→Executive Dashboards
→AR and AP Management
→QuickBooks Cleanup and Bookkeepingby a Certified QuickBooks ProAdvisor
→Payroll Processing
→Month-End Close
→Strategic Advisory
→KPI Development
→Variance Analysis
Three Tiers of Engagement
01
Foundation
Financial Infrastructure

Accurate, reliable financials — the base every business decision depends on. Includes setup, cleanup, and ongoing operations.

  • Full-service monthly bookkeeping
  • Bank & credit card reconciliations
  • P&L, Balance Sheet, Cash Flow statements
  • Cleanup & catch-up bookkeeping
  • QuickBooks / Zoho setup
  • Month-end close & reporting package
02
Visibility
Financial Intelligence & Reporting

Understand what's actually happening in your business — with KPI dashboards, cash flow insight, and variance analysis that highlights what matters.

  • Custom KPI dashboards (real-time)
  • Cash flow tracking & 13-week forecasts
  • Variance & trend analysis
  • AR/AP aging with outreach workflows
  • Management reporting packages
  • Stakeholder-ready presentations
03
Strategy
Modeling & Fractional CFO

Make better decisions and scale profitably — with financial models, scenario planning, and CFO-level advisory built around your specific goals.

  • 3-statement financial models
  • Bear / Base / Bull scenario planning
  • Annual budgeting & rolling forecasts
  • Capital raise preparation & support
  • ERP / system implementation
  • Exit / acquisition readiness
Executive reviewing financial dashboard
Executive Control Centers

Your business, visible in real time

Custom dashboards built to your chart of accounts — Fortune 500 CFO visibility for any size business.

⚡
Live API Connection
Direct connection to QuickBooks or Zoho — data auto-refreshes on demand, no manual exports.
🏢
Multi-Company View
View all entities from a single login — consolidated or entity-by-entity, with full drill-down capability.
📊
6-Year Trend Analysis
Revenue, gross margin, EBITDA and net income with annual, quarterly and monthly drill-downs.
💰
Working Capital Tracking
AR/AP aging to the invoice, DSO/DPO, cash position, and liquidity ratios — all in one view.
🎯
Scenario Forecasting
Bear / Base / Bull projections with one-click toggle. Know your upside and downside before they arrive.
🤖
AI-Powered Insights
CEO Insights narrative — AI analysis of your financial data with plain-language summaries and alerts.
📋
Also includes:
Customer metrics · Operations & labor utilization · Debt structure · Breakeven by segment · Tax projections · Cap table · Industry benchmarking
See a Demo →
EXECUTIVE OVERVIEW
REVENUE
$13.5M
▲ 22.5% YoY
EBITDA
$1.42M
10.5% margin
GM%
33.1%
Benchmark 30–38%
REVENUE vs GROSS PROFIT — STACKED BY QUARTER
Revenue Gross Profit
Command Center
Executive Overview
Revenue, gross profit, EBITDA, and net income in one view — with YoY comparisons, trend charts, and balance sheet snapshot.
FORECAST & SCENARIOS
BEAR
BASE ✓
BULL
MULTI-SCENARIO REVENUE FORECAST ($M)
BASE PROJECTION
$16.2M
BULL UPSIDE
$18.9M
Forward Planning
Forecast & Scenario Modeling
Bear, Base, and Bull projections built from your historical trend and current run rate. Know your upside and your downside before they arrive.
WORKING CAPITAL
CASH
$985K
AR
$2.27M
DSO
62d
DSO TREND — 6 MONTHS
target 45d
Jul Aug Sep Oct Nov Dec
AR AGING SCHEDULE
■ Current 50% ■ 30d 25% ■ 60d 15% ■ 90d+ 10%
Cash & Collections
Working Capital Dashboard
AR/AP aging to the invoice level, DSO/DPO tracking, liquidity ratios, and built-in outreach workflow for overdue accounts.
BENCHMARKS & KPIs
GROSS MARGIN TREND vs BENCHMARK
30–38%
Performance Benchmarking
KPI Scorecard
Every key metric scored against your industry benchmark, with improvement priorities and specific recommendations ranked by impact.
Financial professional at work
Background
A financial operator —
not just an accountant
BCB
Bean Counter Buddy
Fractional CFO · Financial Advisor
Intuit ProAdvisor — QuickBooks Level 1 Certified Connect on LinkedIn
✉ Send a Message 📍 Orange County, CA · Serving clients nationwide
🎓
USC Marshall MBA
Finance & Accounting · UCLA BA Cum Laude
✅
Certified QuickBooks ProAdvisor
Intuit ProAdvisor · QuickBooks Online Level 1
🏗
ERP Implementation
QuickBooks, Zoho, Odoo, Salesforce, Sage
💻
Executive Dashboard Builder
Live QBO-connected with AI insights

"I've spent 28 years solving financial problems that accountants can't solve and that consultants won't get their hands dirty on. I do both."

With CFO, VP Finance, and Controller roles across companies ranging from $20M PE-backed SaaS firms to $100M global manufacturers, I bring executive-level financial thinking to businesses of every size. Since 2011, I've consulted with approximately 100 businesses — which means I've seen nearly every financial challenge a growing business faces, and built the systems to solve them.

My edge is that I build, not just advise. I implement the QuickBooks, build the dashboards, write the models, and close the books — not just tell you what should be done.

Holding an MBA from USC Marshall School of Business and a BA from UCLA, both with academic honors.

Career Highlights
Global SaaS & Software Company
SVP Finance · Acting CFO · 8 years
  • →Led financial strategy for $25M+ revenue company and orchestrated $60M exit
  • →Improved forecast accuracy to within 1–2% of actuals
  • →Implemented GAAP revenue recognition (ASC 606) and full ERP migration
  • →Built AI-enabled executive dashboards with live multi-system APIs
PE-Backed Market Research Technology Firm
SVP Finance & Controller · Acting CFO · 13 years
  • →Scaled revenue from $600K to $45M supporting 50%+ YoY growth
  • →Led $7M+ in capital raises; managed all investor reporting
  • →Cleared IRS audit with zero liability
  • →Implemented full ERP, CRM, and HR technology stack
International Manufacturing — US Division
Financial Controller & Operations Manager · 7 years
  • →Managed finance, operations, and sales support for $20M division
  • →Contributed to 700% revenue growth over seven years
  • →Reduced inventory stockouts from 12% to under 1%
Independent Consulting Practice
Fractional CFO & Financial Advisor · 15 years (concurrent)
  • →~100 clients across SaaS, technology, professional services, and manufacturing
  • →Full-spectrum: bookkeeping, dashboards, modeling, capital raises
  • →Supported financial strategy, pricing, KPI development for growth-stage businesses
Testimonials

What clients say

From CEOs to industry chairmen — the consistent theme is expertise, execution, and going above and beyond.

Business team collaboration
"

Bean Counter Buddy has been instrumental in our company's financial growth. The expertise and work ethic are truly impressive — streamlined our financial processes and played a key role in building our finance team. Highly recommended.

BB
Brandon Ball
CEO
"

An excellent choice for any client or enterprise. Solid skill set in financial reporting MoM, including forecasting future values. We operate with telco & fiber overbuild operators with 3 different companies, whereby we depend on deadlines. Gets it done.

BM
Barry Millay
Chairman
Tools & Systems

Every platform implemented, not just used

From QuickBooks to Zoho to custom API dashboards — hands-on implementation experience across the full stack of modern financial systems.

Data analytics dashboard on screen
QuickBooks
Zoho / ZohoOne
Zuora
Odoo
Salesforce
Sage Business Works
Excel / VBA
SQL / ODBC
BambooHR
Peachtree
Pricing

Transparent pricing for every stage

Clear rates, no long-term contracts. Custom packages available for complex needs — just ask.

Financial planning and strategy
Foundation
Bookkeeping
$500
per month, starting at
  • Monthly transaction categorization
  • Bank & credit card reconciliations
  • P&L, Balance Sheet, Cash Flow reports
  • Email & phone support
  • Month-end close package
Get Started
On-Demand
Advisory Hours
$150
per hour · no retainer required
Cash basis · Accrual available
  • Flexible hourly engagement
  • One-off projects & consultations
  • Financial review & analysis
  • QuickBooks / system troubleshooting
  • Audit prep & document review
  • No minimum commitment
Book Hours
Strategy
Fractional CFO
$150
per hour · retainer available
  • Everything in prior tiers
  • Financial modeling & scenario planning
  • Annual budgeting & rolling forecasts
  • Capital raise preparation
  • ERP selection & implementation
  • Exit / acquisition readiness
Let's Talk

All engagements begin with a complimentary 30-minute financial review. No commitment required.

Business professional with documents
Free Resources

30 free templates & guides — download and use today

Built from 28 years of financial operations across ~100 businesses. 23 Excel workbooks with working formulas — just fill in the yellow cells — plus 7 practical PDF guides. No signup required.

Free Assessment

Free Financial Control Assessment

Not sure where your financials stand? I'll review your books, identify the gaps, and show you exactly what an executive control center could look like for your business — at no cost.

What you'll get:
  • 01 Review of current books & chart of accounts
  • 02 Identify reporting gaps & missing KPIs
  • 03 Dashboard & modeling recommendations
  • 04 Written summary with prioritized action plan
Request Free Assessment →
FAQ

Fractional CFO & bookkeeping questions, answered

What is a fractional CFO?

A fractional CFO is an experienced chief financial officer who works with your business part-time — a few days a month — for a fraction of the cost of a full-time hire. You get budgeting, forecasting, cash flow planning, KPI reporting, and strategic guidance without adding a six-figure salary.

Do you only work with businesses in Orange County?

No. Bean Counter Buddy is based in Orange County, California, and works with clients nationwide. Everything is delivered remotely through QuickBooks Online, secure file sharing, and video meetings, so location is never a limitation.

Can you clean up messy QuickBooks books?

Yes. QuickBooks cleanup is one of our most common projects. As a Certified QuickBooks ProAdvisor, we reconcile every account, fix miscategorized transactions, correct opening balances, and set up the chart of accounts so your reports are accurate going forward.

What's the difference between a bookkeeper, a controller, and a CFO?

A bookkeeper records transactions and reconciles accounts. A controller runs the month-end close and produces accurate financial statements. A CFO looks forward — forecasting, pricing, cash planning, and strategy. Bean Counter Buddy provides all three levels, so you can start with clean books and add strategy as you grow.

What size businesses do you work with?

Most clients are growing small and mid-size businesses — from early-stage companies that need clean books to established firms in the $25–50M range that need CFO-level reporting, forecasting, and dashboards.

How do I get started?

Book a free 30-minute financial review. We'll look at your current books and reporting, identify the biggest opportunities, and recommend the right level of support — with no obligation.

Ready to see what your business actually looks like?

Send a message below — no commitment, no sales pitch. Just a conversation about what you need.

📞 949.422.0684 · Based in Orange County, CA · Serving clients nationwide